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Lead GxP project management
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Welcome to the GxP environment

Dipl.-Ing. Marco Podwojewski

Project control is already an interesting field in itself, but it gets really interesting when you get into GxP project controlling. The pharmaceutical sector has complex terms, dependencies and regulations. To be able to offer very good GxP project control, you need one thing above all: experience, as this does not build up overnight in the complex pharmaceutical environment. GBM-Essen Projektmanagement GmbH has been working in the pharmaceutical industry for almost 20 years and as Team Leader Pharma I can look back with pride on our projects, our well-known customers and the experience we have built up. In recent years, we have managed key projects in pharmaceutical history for clients such as Novartis, GSK and BioNTech and we are grateful for the trust placed in us and the good cooperation over the past decades.

GxP has to do with set standards and quality and this is what our team offers out of conviction true to our motto "conduct and convince". A project team loses valuable time if a project manager first has to learn the basics of the pharmaceutical sector in a lengthy process. Our employees are trained in the world of pharmaceuticals from day one and have everything they need to take on tasks straight away and impress with their performance.

We know what an "OQ" involves and what dependencies there are on other project activities. For us, an "autoclave" is more than just a "device" and we know why it is better to order bioindicators for its performance qualification sooner rather than later. For us, the word "BImSchG" is not an unintentional result of fingers being too nimble on the keyboard, but a necessary application under the Federal Immission Control Act and we can even tell you when you need the application according to §8a and what approval times need to be planned for. Do you need assistance with tracking source documents for regulatory submission so as not to jeopardize your action date for US submission? GBM-Essen Projektmananagement GmbH has specially developed status dashboards for this important project phase. Have you considered whether you need a media simulation or APS runs before your process validation or comparability runs? We already have the processes for this in our aggregated statistical project analysis. Naturally anonymized, as we protect confidential information. This is also important in the pharmaceutical world: an external partner you can trust. That's why we are a Quality Austria-certified project management company that adheres to the highest security standards. Our employees are specially trained in customer-specific SOPs and confidentiality, and regularly take part in internal training courses. Our IT infrastructure is secured with multi-layered redundancy at software, hardware and operational level and is constantly updated. These comprehensive measures protect confidential information and ensure the reliability of our systems - a decisive advantage in the pharmaceutical industry, where trust and data security are essential.

Would you like to find out more? Then accompany me through the wonderful world of pharmaceuticals and GxP project management, which has been our vocation rather than just our profession for almost 20 years:

Project phases

Project stages where we gladly offer our support and expertise!
GxP project controlling Project phases

Project preparation

In the preparation phase, it is essential to establish communication channels, interactive planning meetings and workshops to ensure that the schedule is developed in a targeted manner. In addition, the development of effective reporting tools, the definition of clear project goals and milestones and the establishment of key performance indicators (KPIs) are central. These measures make it possible to precisely measure the progress and success of the project and make adjustments at an early stage, which creates a solid foundation for the project's success. By integrating lessons learned from previous projects and applying proven standard processes, critical paths can be localized & mitigated at an early stage.

EPCMQ phase

In the EPCMQ phase, success is ensured through a series of strategic measures. The punctual ordering of long lead items, supplemented by dual or multi-sourcing strategies, minimizes the risk of external influences. Regular coordination meetings support detailed planning and efficient resource allocation. Daily schedule updates are crucial to identify the critical path and make timely adjustments. In addition, a progressive analysis from a statistical point of view & experience is established to enable higher-level coordination and planning via reporting.

Validation phase | Start-up

In the validation phase, precise scheduling that is specifically tailored to the requirements of GMP batches is crucial. The precise demarcation between verification and validation as well as the timely coordination of internal and external activities are essential in order to avoid delays in the course of the project. Important processes such as pre-tests, sampling, incubation and documentation must be carefully planned in order to guarantee that the project objectives are met. Regular schedule updates and continuous reporting effectively monitor project progress and ensure compliance with regulatory requirements, guaranteeing the integrity and safety of the end product.

Tech Transfer

In the tech transfer phase, the focus is on the effective transfer of technologies and processes between different production sites or from development to production. Planning must ensure that all relevant data and process parameters are correctly documented and transferred to the new sites. It is critical that both the sending and receiving sites are prepared for these transitions to ensure seamless integration and functionality. Coordinating training for personnel at the receiving sites is just as important as observing site-specific features and adapting process technology & documents to local conditions and regulations.

Regulatory submission

In the regulatory submission phase, precise coordination and comprehensive preparation of documentation for authorities such as the FDA, EMA or other national health authorities is crucial. Strategic planning of submission dates, accurate management of deadlines and continuous monitoring of submission status are essential to successfully manage the regulatory process. The role of central coordination is indispensable. This includes a deep understanding of regulatory requirements and proactive planning and coordination within the team to ensure a timely and error-free submission.

Routine production

In the routine production phase, central coordination is essential to ensure the efficiency and quality of production. This includes the careful monitoring of production processes, efficient resource allocation and the implementation of KPIs for continuous performance analysis. A key person who coordinates between quality assurance, production and logistics is instrumental in achieving production targets, optimizing material flow and minimizing downtime.

Service profile

Find out how we can help your project to be successfully implemented!
GxP project management Service profiles

Project management and control

Scheduling and monitoring

Scheduling and monitoring

Creation and tracking of schedules (MS Project, Primavera)
Conducting interactive planning sessions
Analysis and review of schedules
Agile break-outs & sprint planning

Project management support

Project management support

Consulting and moderation in workshops specifically for the pharmaceutical sector
Development and maintenance of project management dashboards
Development and support of the reporting system
GxP project management Service profiles

Training and further education

Specialized training courses

Specialized training courses

MS Project training for effective project planning
Training courses and presentations in the area of GxP project management
GxP project management Service profiles

Documentation and compliance

Document management

Document management

Structured management and archiving of project-related documents

Structure of project manuals

Structure of project manuals

Development and implementation of project manuals to ensure quality and traceability
GxP project management Service profiles

Financial and cost management

Cost tracking

Cost tracking

Continuous monitoring and reporting of project costs
GxP project management Service profiles

Advice and support

GxP-specific project consulting

GxP-specific project consulting

Expert advice on compliance with GxP regulations in project management

Support in setting up the project

Support in setting up the project

Consulting services for the effective development and management of projects in a regulated environment
GxP project management Service profiles

Partner

These companies already rely on effective project controlling from GBM-Essen!
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